Privacy Statement

Privacy Statement and Data Protection Policy

Archivum Historiae – Journal of History and Collections is committed to protecting the privacy, confidentiality, and integrity of personal data provided by authors, reviewers, editors, and users of its editorial platform. This policy complies with applicable data protection legislation, including the Brazilian General Data Protection Law (LGPD – Law No. 13.709/2018), as well as international best practices in scholarly publishing, including guidelines from the Committee on Publication Ethics (COPE) and the Directory of Open Access Journals (DOAJ).

1. Principles of editorial ethics and data protection

The journal adheres to COPE ethical principles, including transparency, accountability, confidentiality, and integrity in editorial processes. Personal data processing also follows DOAJ recommendations for open-access journals, ensuring user privacy while maintaining the integrity of metadata required for scholarly communication and indexing.

2. Data collection and processing

Personal data collected during manuscript submission, peer review, and publication processes are strictly limited to what is necessary for editorial management and academic communication. This may include:

  • full name;
  • institutional affiliation;
  • email address;
  • ORCID iD;
  • relevant professional and bibliographic metadata.

Data are processed exclusively for legitimate editorial purposes, in accordance with principles of necessity, purpose limitation, and data minimization.

3. Purpose of data use

Collected data are used exclusively for:

  • editorial workflow management;
  • communication between authors, editors, and reviewers;
  • peer review coordination (including double-blind review);
  • publication metadata and indexing;
  • long-term archival and preservation of the scholarly record.

Data are never used for commercial purposes or shared with third parties not involved in the editorial process.

4. Peer review confidentiality (COPE compliance)

The journal adopts a double-blind peer review system, ensuring anonymity between authors and reviewers throughout the editorial process. This practice follows COPE guidelines for peer review integrity.

Reviewers are required to maintain strict confidentiality regarding manuscripts under evaluation and are prohibited from using unpublished material for personal, academic, or professional advantage.

5. Data storage and security

All personal data are securely stored in the journal’s editorial platform. Appropriate technical and organizational measures are implemented to prevent unauthorized access, loss, alteration, or disclosure.

Data are retained for as long as necessary for editorial, archival, and indexing purposes, in accordance with international scholarly publishing preservation standards.

6. Data subject rights (LGPD compliance)

Data subjects may request at any time:

  • access to their personal data;
  • correction of inaccurate or outdated information;
  • updates to their records;
  • clarification regarding data processing activities.

Requests should be addressed to the journal’s editorial office.

7. Cookies and platform technologies

The editorial platform may use cookies and similar technologies for authentication, security, and system functionality. These are not used for behavioral tracking or commercial profiling.

8. Open access and indexing transparency (DOAJ alignment)

In accordance with DOAJ best practices, the journal maintains transparency in editorial workflows, peer review processes, and data handling. Metadata necessary for indexing and discoverability may be shared with databases, indexing services, and digital preservation systems to ensure long-term accessibility of published research.

9. Ethical governance and editorial integrity (COPE)

The journal follows COPE-recommended procedures for handling ethical issues, including:

  • allegations of research misconduct;
  • conflicts of interest;
  • data protection incidents;
  • disputes involving authors, reviewers, or editors.

All cases are handled with confidentiality, fairness, and due process.

10. Final provisions

This Privacy Statement may be updated periodically to ensure compliance with legal frameworks and international best practices in scholarly publishing, including COPE and DOAJ recommendations.

For privacy-related inquiries, contact the editorial team of Archivum Historiae – Journal of History and Collections.